If you choose to use Guardian, you may initiate an application for an agency. The enhanced background check includes, but may not be limited to, the following: It should be noted that the Federal background check requirements for foster and adoptive parents include additional non-exemptible crimes and crimes for which the California Department of Social Services cannot grant an exemption if the applicant was convicted of those crimes within the last five years. If the transfer can be granted, you will receive a letter stating so. If your Licensee or Director created your Guardian account, they can unlock the account for you by following the user guide Unlocking (Enabling) a User Account. T9-15-62, Sacramento CA, 95814 or by fax to 916-754-4589. If you currently reside in California, with limited exceptions, you must submit your fingerprints electronically from a Live Scan site. You will receive a notice from the Care Provider Management Bureau (CPMB) that you have no criminal history and are cleared to work. There is also a $32 DOJ criminal record check fee that is collected at the live scan fingerprint site. Please consult with a translator for accuracy if you are relying on the translation or are using this site for official business. The following are specific authorization request forms for various applicant agencies including, but not limited to, youth organizations, human resources agencies, school contract employers and in-home supportive care providers. You will also receive a notice from DOJ, if you have no criminal history with the DOJ. history background check may complete a Live Scan by following the steps If the description of the type of license, certification, or permit was assigned by the DOJ, it must be included in the submission exactly as it was assigned. After the application is complete, a pre-populated Live Scan form will generate for the applicant to submit fingerprints. Expired identification information will not be accepted. It is a nine-digit number. You will need the following information: Your date of birth (DOB) The 10-digit Automated Transaction Identifier (ATI) number that is located at the bottom of the Live Scan Applicant Request form. T9-15-62, Sacramento CA, 95814. A Petition for Reinstatement or request for a Reduction in Penalty is a process that allows an excluded individual the right to request a reinstatement of their eligibility to work in a Community Care Licensed Facility or be registered on the Home Care Aide or TrustLine Registries. A copy of this disclaimer can also be found on our Disclaimer page. You can request this removal through an email sent to Guardian@dss.ca.gov, a fax to 916-754-4589 or mailed to Care Provider Management Bureau, 744 P Street, M.S. T9-15-62, Sacramento CA, 95814, fax to 916-754-4589 or email your documents to Guardian@dss.ca.gov. It is highly recommended to use Guardian to upload your exemption documents if you do need a Criminal Record Exemption. It is highly recommended for the agency to use Guardian to process transfers and manage their roster. On a Live Scan form the OCA number goes under section 6 Facility/Organization number. The document you receive from the DOJ is not the actual Apostille. If you are submitting an address change in writing, please be sure to include at least two pieces of identifying information, aside from your full name. If your agency is using Guardian, or if they submit the Criminal Record Exemption Transfer Request form (LIC 9188) to CPMB, the transfer (connection) to the new agency will not be automatic and CPMB will review your transfer request for eligibility. A fingerprint-rolling fee may be collected when you get your fingerprints taken. your fingerprints, they will return the fingerprint card to you. If the agency agrees to request an exemption on your behalf, you must submit the required documents outlined in the exemption needed letter to CPMB. Please note: You must present valid photo identification when being fingerprinted. All BSIS license types, with the exception of firearms permits, are $49. (PIQ & FQ), Private Patrol Operator with Firearms Permit (PPO & FQ), Private Patrol Operator Qualified Manager with Firearms Home Care Aide Registry Renewal is for Home Care Aide registrants who need to renew their application and pay the renewal fees. To find the sites nearest to your agency and a listing of their rolling fees, see Public Live Scan Sites. The probation department may also be contacted to gather any missing information. Get fingerprinted. If the individual does have criminal history or information which requires further research by the Care Provider Management Bureau, background checks can take up to 75 days. Poor fingerprint quality means the fingerprint image is not as clear as it should be, which impacts the systems ability to confirm or dismiss a potential fingerprint match. If you do not use Guardian, you may send your renewal fee and the Application for Home Care Aide Registration or Renewal Form (HCS 100), to Home Care Services Bureau, 744 P Street, M.S. There also is a criminal history processing fee collected by the DOJ and Federal Bureau of Investigation (FBI) for the background checks. All fingerprints must be transmitted electronically through Live Scan submissions, which replace the standard fingerprint cards. There will be two different statuses provided on this page, it will either say "In Progress" or "Complete - Date". You will then receive an email from guardian-noreply@dss.ca.gov with a temporary password. typing your Live Scan form electronically on a computer or printing electronically submit your fingerprints to the DOJ and FBI then write an fingerprint cards, which must be made directly to the Bureau, You must then submit a copy of the payment summary and fingerprint hard It is also entirely possible that fingerprints accepted by the DOJ system could be rejected by the FBI, because the FBI uses a higher threshold (sensitivity when comparing one print to another) to define a match. 9-14-90, Sacramento, CA 95814.Once your application, payment and fingerprints are received you will be notified of your background and registry status. When corresponding with the DOJ, please provide the following information: DO NOT include any personal identifying information in your email message. Applicants who are California residents are encouraged to complete a Live Scan for faster processing times. Applicant Background Check Status to check on the submission. When you submit your fingerprints and you have a criminal history, the California Department of Justice (DOJ) will send your record, commonly called a "RAP sheet," to the California Department of Social Services. If the court or police do not send the records, CPMB must continue to request them until a response from the law enforcement agency is received. To find the site nearest you and a listing of fees, see Public Live Scan Sites. The authorized agency will then mail the fingerprint card, appropriate transmittal form, and any fees to the DOJ. Follow the instructions to Register As A New User in Guardian. Once you have been approved, you may begin sending applicants to be fingerprinted. To check the status of your live scan, you can visit the DOJ website by clicking here. Exemptions with conditions cannot be transferred to the TrustLine registry. Questions or status inquiries originating from the applicant must be directed to agency that made the background check request, not to the DOJ. To ensure prompt and accurate processing, the Bureau recommends Delays can be caused by poor fingerprint quality, the existence of any criminal information in the applicants record, birthdates before 1920, and incorrect data submitted on the electronic transaction. A "Certificate of Eligibility" certifies the Department of Justice (DOJ) has checked its records and determined the recipient is not prohibited from acquiring or possessing firearms at the time the firearms eligibility criminal background check was performed. Please also list all applicable agencies the user needs access to. (to be written on hard card). Can my fingerprints be delayed longer than the 3-7 days (California residents) or 10-12 weeks (out-of-state applicants)? If the agency does not use Guardian, you can ask them to contact their local licensing office to check the status of your fingerprints. To request a Billing Detail older than the 90 days, the agency must call (916) 227-3870, select option #1, follow the prompts, and provide the necessary information. The applicant will also receive a notification to the email address that was input during the application process, informing them that a Live Scan form is available. The review of an applicants criminal history is only one piece of an agencys process in making a suitable determination. All applicants must have a completed Request for Live Scan Service Form to present to the Live Scan operator or they cannot be fingerprinted. If the applicant brings the Live Scan transaction receipt and the fingerprint reject notice to the Live Scan site, the applicant will not be charged for the reprint. To pay online, you must select When the ambiguity is identified, the potential match or matches must be manually (visually) compared and verified before the transaction can be processed. Seeking an exemption is a lengthy process and the more complete your packet to CPMB, the faster the process will be. Previously processed submissions, fingerprint cards, or photocopies of fingerprint impressions are not acceptable. Next, a pop up box will appear which allows you to select the appropriate file. The agency may also check with the local licensing office to determine if Guardian has a status of your background check. You may upload documents by accessing Guardian, where the Upload Document button will be available on your home screen. If you have already created your Guardian account, select Forgot Password/Unlock. on the Live Scan form must be identical to that listed on your The application will not be submitted until the self-disclosure information has been completed. Check Status of Your Live Scan: After completing the While the law requires applicant fingerprints to be captured and submitted electronically via Live Scan, DOJ does have limited statutory authority to issue an exemption to this mandate if an electronic transmission site is regionally unavailable or internal processing procedures dictate a need. is $87. If you would like to pay your billing invoice by credit card, please utilize the following form: Credit Card Transaction Form, pdf. An excluded individual may submit a Petition for Reinstatement or request a Reduction in Penalty after one year has elapsed from the date of the notification of the exclusion order (exemption denial, non-exemptible denial), or one year after the effective date of the Departments adoption of the decision and order upholding the exclusion order. An "Apostille" or a "Certification" is frequently required by foreign governments before the background check will be accepted. If the individual has no criminal history, DOJ forwards a clearance notice to the applicant or licensee and to the CPMB. This section pertains to the applicants who choose to use Guardian to assist in their background check. If you establish a billing account, you will electronically receive a Monthly Billing Detail Report. one for the DOJ. If the agency chooses not to request an exemption for you to work, reside, or volunteer in their agency, you may apply for an exemption on your own behalf. If you use Guardian, you can also upload this request for electronic submission to CPMB. Office: If a conviction is showing up on your DOJ report, it may be showing up on background checks. An applicant may otherwise request a status of their fingerprint background check only with the agency that requested their background check. If you are not using Guardian, you may find the answers to your background check related Questions in the Care Provider Management Bureau Background Check Frequently Asked Questions section below. The following are the basic steps to complete your request for a background check. To find the site nearest to you and a listing of fees, see Public Live Scan Sites. This may include, but is not limited to, your PER ID number, social security number, driver license number, and/or date of birth. You can verify the status of your live scan by going to the DOJ website here. If you choose not to use Guardian, please mail, fax or email the form back to CPMB. The form is available online by clicking on the link, Criminal Records - Request Your Own. While most of the time results are returned to the applicant agency within three days, delays can occur. Here is basic information for individuals needing to submit fingerprints to the DOJ for background checks. Complete the Live Scan form: Complete all requested The California Department of Justice (DOJ) is mandated to maintain the statewide criminal record repository for the State of California. The applicant has to be fingerprinted again, which starts the FBI fingerprint background check process over. manually reviewed by FBI and DOJ staff, the minimum processing time is 8-12 that agreed to roll your fingerprints. submitting your application. To get your live scan fingerprint, visit a live scan fingerprint site. Individuals who hold a criminal record clearance or exemption must maintain a valid mailing address with the Department and notify the Department within ten (10) calendar days of any change in their mailing address to ensure effective communication with individuals seeking a criminal record clearance or exemption. These officials must also advise the applicants that procedures for obtaining a change, correction, or updating of an FBI identification record are set forth in Title 28, C.F.R., 16.34. You may disassociate individuals from your agency in Guardian by following the User Guide for Licensing and Home Care Agencies. DOJ technicians are strictly prohibited from discussing an applicants criminal record, neither can they provide legal advice or offer any other information related to the fingerprint background check itself. You may choose to mail the appeal request or you can upload your appeal request to Guardian. When you submit your fingerprints and you have a criminal history, the California Department of Justice (DOJ) will send your record, commonly called a RAP sheet, to the California Department of Social Services. An agency can initiate a background check application on behalf of an applicant in Guardian. 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